Procedure for approval of DCMI Metadata Terms and Recommendations

Creator:	Makx Dekkers
Date Issued:	2003-08-14
Identifier:	http://dublincore.org/usage/documents/2003/08/14/approval/
Replaces:	http://dublincore.org/usage/documents/2001/06/27/approval/
Is Replaced By:	http://dublincore.org/usage/documents/2004/12/20/approval/
Latest version:	http://dublincore.org/usage/documents/approval/
Status of document	This is a DCMI Process Document (superseded)
Description of document:	This document lists the step by step process for the approval of DCMI metadata terms and recommendations.

Procedure for submission of proposals from DCMI Working Groups

Step	Event	Action	Result
1	Open issue or requirement is identified by the community and raised in a Working Group	Working Group (WG) Chair creates an Open Issue Item and adds it to WG Open issue list	Open Issue list change
2	Discussion on Working Group mailing list leads to proposal(s) for solution and identification of responsible authors/editorial team	WG Chair adds the deliverable to the WG Task List, including authors/editorial team responsible for the document and a target delivery date	WG Task list change
3	Authors/editorial team finalize draft document	Authors/editorial team (in consultation with WG Chair) post message to WG and link document from WG pages	DCMI Working Draft
4	WG Discussion	WG Chair manages the discussion and iterative review, and coordinates revision of proposal with the authors/editorial team	DCMI Working Draft (revisions)
5	Consensus reached in WG	WG Chair summarizes consensus and posts last call to WG	DCMI Working Draft (final)
6	Resolution of all comments	WG Chair submits to Managing Director	DCMI WG Proposal
7	DCMI Managing Director receives DCMI WG Proposal	DCMI Managing Director assigns WG Proposal to review team (Usage Board if related to Metadata Term Semantics or (subset of) Advisory Board plus external reviewers otherwise).	Review team established

Continuation of procedure for review and recommendations for technical proposals

Step	Event	Action	Result
8	Review starts	DCMI Managing Director assigns a shepherd to the proposal	DCMI WG Proposal Review in process
9	Review team discussion	Proposal shepherd manages the discussion in the review team and coordinates Review comments	Review Team discussion results
10	Review Results submitted to DCMI Managing Director	DCMI Managing Director and Review Team Chair, in consultation with proposal editor, evaluate Review Team discussion results and decide to either accept (possibly with changes) or reject the proposal	If accepted, proposal becomes a DCMI Proposed Recommendation If rejected, proposal is referred back to the WG for further discussion
11	Final text for DCMI Proposed Recommendation available	DCMI Managing Director posts DCMI Proposed Recommendation to DC-General and DCMI Web site for Public Comment	Public Comment period commences
12	Public Comment period (minumum four weeks)	Proposal shepherd manages Public Comment period	Public Comments from community
13	Public Comment period finishes	Review team evaluates Proposal and Public Comment results and recommend approval (possibly with changes) or rejection with cause	Recommendation for approval or rejection to DCMI Managing Director
14	DCMI Directorate receives recommendation	DCMI Managing Director, in consultation with WG Chair, review team and others, decides on outcome of process and makes public announcement	If accepted, proposal becomes DCMI Recommendation If rejected, special action
15	Final text for DCMI Recommendation available	DCMI Managing Director posts DCMI Recommendation to DC-General and DCMI Web site	Process completed

Continuation of procedure for review and acceptance of proposals related to metadata terms

Step	Event	Action	Result
8	Review starts	Usage Board chair assigns a shepherd to the proposal, announces to DC-General, posts to DCMI Web site for Public Comment	Public Comment period commences
9	Public Comment period (minimum four weeks)	Proposal shepherd manages Public Comment period	Public Comments from community
10	Public Comment period finishes	Proposal shepherd prepares for Usage Board discussion	Summary of Public Comments and proposed resolution for Usage Board
11	Usage Board meeting or conference call	Usage Board discusses proposal, taking into account Public Comment results, according to established guidelines and criteria and recommend approval or rejection with cause	Usage Board recommends approval or rejection to DCMI Managing Director
12	DCMI Managing Director receives recommendation	DCMI Managing Director, in consultation with Usage Board Chair and others, decides on outcome of process and makes public announcement	If accepted, proposed term becomes part of DCMI Metadata Terms If rejected, proposal is referred back to the WG for further discussion
13	Proposal accepted	Usage Board Chair prepares new version of authoritative documentation; Web team loads new term into http://dublincore.org/documents/dcmi-terms/	Process completed

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