Title: Usage Board Meeting Agenda
Date of meeting: 16-17 June 2003
Venue: Cornell University, Ithaca, New York
Date Modified: 2003-06-11
Maintainer: Thomas Baker, Usage Board chair
Description: Revisions are posted to the Usage Board mailing list.
On completion of a meeting, the archived agenda can be
accessed through the Usage Board Meetings page.

##########################################################################
Note: This version of 2003-06-11 is "frozen". All non-DCMI materials
(with some exceptions, e.g., JISCMAIL) have been archived on the DCMI
Web site, currently on http://stage.dublincore.org. After the next build,
these archived documents will become available on the public Web site,
at which time this document will be edited to show http://dublincore.org
addresses and archived. PDF packets have been prepared which hold _all_ of
the materials cited with URLs in this agenda. This PDF packet, along with
a packet of "background materials" is available at:
http://www.gmd.de/People/Thomas.Baker/Agenda-ithaca.pdf
http://www.gmd.de/People/Thomas.Baker/Agenda-background.pdf
##########################################################################

Participants:
Tom Baker, chair Rebecca Guenther Traugott Koch
Andy Powell Roland Schwaenzl Andrew Wilson
Diane Hillmann Stuart Sutton Makx Dekkers, guest

Apologies: Haruki Nagata

Venue: http://stage.dublincore.org/usage/meetings/2003/06/Venue.html
Schedule: http://stage.dublincore.org/usage/meetings/2003/06/Schedule.html

TOPIC 01. Mission and principles (Tom)

Some issues related to dumb-down need clarification --
for example, does dumb-down mean "resolve all sub-property
relationships" or "resolve to Elements (as opposed to
Element Refinements)"? Other issues relate to Encoding
Schemes (how valid is the distinction between Vocabulary
and Syntax encoding schemes?). We cannot resolve these
issues without first discussing a draft on the list, so
in Ithaca we should aim merely to identify and prioritize
the open issues.

The Mission document has been updated to remove redundant
text about grammatical principles (which has since been
moved to the the DCMI Grammatical Principles).

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC01.html
-- DCMI Grammatical Principles
http://stage.dublincore.org/usage/documents/principles/
-- Mission of the DCMI Usage Board
http://stage.dublincore.org/usage/documents/2003/06/11/mission/
-- Email digest on "vocabulary" vs "syntax" encoding schemes
http://stage.dublincore.org/usage/meetings/2003/06/TOPIC01.types-of-encoding-schemes.html

Time needed: 30"

TOPIC 02. Usage Board Process (Stuart)

A brief report on changes or clarifications made since
the Florence meeting.

Copies of the Process documents have been put into the
"background readings" packet.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC02.html

Time needed: 20"

TOPIC 03. DCMI Documentation (Tom)

Brief report on the work-flow for generating Web pages
and RDF schemas from the raw term declaration data in XML.

There are small differences of wording between the DCMI
Terms document and the newly published ISO standard.
In Ithaca, we will vote on changing the DCMI wordings to
bring them into line with the ISO standard. Once this
is done, we will need to inform John Kunze so that he can
revise the RFC.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC03.html
-- Differences between Usage Board documentation and ISO/NISO
http://stage.dublincore.org/usage/meetings/2003/06/UB-ISO.differences.html

Time needed: 30"

TOPIC 04. "Using Dublin Core" (Diane)

Diane has revised "Using Dublin Core" (e.g., with specific
guidance for individual element refinements). Since DCMI
has no real process for approving the revision of this
document (or at least none that really works), we should
figure out how to bring the process of revision to a close.
Time permitting, we could perhaps return to this document
after other business is taken care of in order to discuss
issues of content.

The entire draft of "Using Dublin Core" is available in
the packet of "background readings".

Time needed: 30"

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC04.html

TOPIC 05. Attributes of DCMI Terms (Tom)

Put another way: What is the Application Profile used by
the Usage Board to declare terms? Do we need to clarify the
details of this profile and declare it formally?

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC05.html
-- Usage Board Application Profile (draft)
http://stage.dublincore.org/usage/meetings/2003/06/Usage-ap.html
-- Attributes of DCMI metadata terms
http://stage.dublincore.org/usage/meetings/2003/06/Rdf-xml-data-attributes.pdf

Time needed: 30"

TOPIC 06. RDF schemas of DCMI terms (Roland/Makx/Tom)

Tom, Roland, Eric, Dave Beckett, Makx, and Stu held a
round of discussions earlier this year with the goal of
resolving modeling issues for declaring DCMI terms in
RDF schemas. Makx, Tom, and Roland will report on the
status of these discussions and on future paths forward.
We will discuss the role of the Usage Board as compared
with DC-Architecture and other groups within DCMI with
regard to the schemas.

Time needed: 45"

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC06.html

TOPIC 07. Registration of Encoding Schemes (Traugott)

In Ithaca, we should evaluate the test period for Encoding
Scheme registration and and clarify any problems that may
have arisen.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC07.html
-- Guidelines for Vocabulary and Encoding Scheme Qualifiers,
http://dublincore.org/usage/documents/vocabulary-guidelines/

Prototype:
-- Vocabulary and Encoding Scheme Registration,
http://wip.dublincore.org:8080/schemes/index.html
-- Proposals pending as of 2003-06-11
http://wip.dublincore.org/schemes/searchServlet?reqType=summary&status=pen.

Time needed: 90"

TOPIC 08. Structured Values, or "DCSVs" (Andy)

Andy has developed a "Usage Board view of Structured Values"
that we can discuss among ourselves in Ithaca and then
with DC-AB and DC-Architecture. Once UB principles are
agreed we can go back to Citation WG and Libraries WG with
advice about submitting proposals for structured values.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC08.html
-- Andy's discussion paper (2003-06-10)
http://stage.dublincore.org/usage/meetings/2003/06/Structured-values.html

Time needed: 90"

TOPIC 09. Libraries profile (Rebecca)

A brief report should identify any further actions that
may need to be undertaken by Usage Board in support of
the Library Application Profile. We should try to approve
the nine proposed encoding schemes on a fast-track basis.
With reference to the Usage Board review guidelines, we
should discuss the feasibility of undertaking a formal
review of the profile at the Seattle meeting.

The entire Libraries Application Profile is included in
the "background readings" packet.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC09.html
-- Proposals for encoding schemes in DC-Lib Application Profile
http://stage.dublincore.org/usage/meetings/2003/06/dclib-encodingschemes.html
-- DCMI Usage Board Review of Application Profiles
http://dublincore.org/usage/documents/profiles/

Time needed: 30"

TOPIC 10. MARC Relator Terms as Refinements for Contributor (Rebecca)

In Florence, we agreed to work with the Library of Congress
to have MARC relator terms declared as refinements of
Contributor. LC is currently implementing this decision
and Rebecca can report in Ithaca. We should determine
whether the Usage Board needs to follow through, and how,
and identify any lessons learned. After Ithaca, we will
need to prepare a document explaining how MARC Relator
terms can be used as refinements for Contributor.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC10.html
-- Assignment of URIs to metadata terms of MARC 21 - Action plan
http://stage.dublincore.org/usage/meetings/2003/06/MARC-URIs.pdf
-- Excerpts from the RDF schema declaring the MARC Relator terms
http://stage.dublincore.org/usage/meetings/2003/06/Relator-excerpts-rdfxml.html
-- Comments from Roland
http://stage.dublincore.org/usage/meetings/2003/06/Marc-relators-in-rdf.html

Time needed: 90"

TOPIC 11. AskDCMI (Stuart and Diane)

Stuart and Diane will report on AskDCMI, which has been
in operation for the past few weeks. We will discuss the
role of Usage Board members in handling questions.

Required viewing:
-- http://askdcmi.askvrd.org/

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC11.html
-- http://stage.dublincore.org/usage/meetings/2003/06/AskDCMI.html
-- http://askdcmi.askvrd.org/services/askdcmi/expert_tips.asp

Time needed: 30"

TOPIC 12. Proposal from DCMI Type Working Group (Diane)

Two related proposals have been submitted to add terms
to the DCMI Type Vocabulary -- "Moving Image" and "Still
Image". We need to vote on these.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC12.html
-- http://stage.dublincore.org/usage/meetings/2003/06/StillImage.html
-- http://stage.dublincore.org/usage/meetings/2003/06/MovingImage.html

Time needed: 90"

TOPIC 13. Strategic role of Usage Board (Makx)

As Managing Director of DCMI, Makx will lead a discussion
of the strategic role of the Usage Board for DCMI in
the medium term. Some of this discussion can take place
during breaks and at meals, but we should probably consider
drafting a planning document over the next few months.

Questions to consider include:
- How does the UB relate to strategic planning of DCMI as an
organisation?
- Should the UB contribute more clearly to strategic objectives
by soliciting proposals in certain areas?
- Where will proposals come from in the future?

Time needed: 45"

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC13.html
-- http://stage.dublincore.org/usage/meetings/2003/06/UB-Orientation.pdf

TOPIC 14. Seattle meeting and timing (Tom)

DC2003 is scheduled for Sunday 28 September through
Thursday 2 October 2003. In scheduling a Usage Board
meeting we need to consider that Rosh-Hashanah is on
September 27-28 and Yom Kippur on Monday, 7 October.
These constraints seem to point towards holding a UB
meeting after the conference, so we will need to discuss
the exact timing.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/TOPIC14.html

Time needed: 15"

TOPIC 15. Dublin Core Application Profiles (Tom)

Tom, Makx, Rachel, and Thomas Fischer have drafted
Guidelines for Dublin Core Application Profiles. Based on
an analysis of over twenty existing application profiles
of Dublin Core, the draft guidelines aim at providing
a sensible and coherent format that will meet the needs
of most Application Profile creators; that is as simple
as possible yet as detailed as is sometimes necessary;
and that will lend itself in the future to transformation
into machine-processable forms. Should the Usage Board
approve of, promote, or use these guidelines? Would the
Usage Board need to discuss these guidelines in detail?

Required reading:
-- Guidelines for Dublin Core Application Profiles
http://stage.dublincore.org/usage/meetings/2003/06/Guidelines.pdf
-- DCMI Usage Board Review of Application Profiles
http://dublincore.org/usage/documents/profiles/

TOPIC 16. Other issues (Tom)

Here is a file where I have simply "dumped" issues which
(at the time of dumping) seemed like they may some day need
to be addressed. Please browse this file at your leisure
and point out if any issues have already been addressed
or should move up in our list of priorities.

Required reading:
-- http://stage.dublincore.org/usage/meetings/2003/06/Issues.html