Title: Preservation policy for UB documentation Identifier: http://dublincore.org/usage/meetings/2004/10/ISSUES/ub-documentation/ See also: http://dublincore.org/usage/meetings/2004/10/ISSUES/ Created: 2004-09-14 Agenda frozen: 2004-10-02 07:25, Saturday Archived: 2004-11-10 Maintainer: Tom Baker Note: If any of the links below are broken, please refer to the meeting packet (http://dublincore.org/usage/meetings/2004/10/Meeting-packet.pdf) for copies of the key documents discussed at the meeting. As of September 2004, the UB Process document (Point 2.3.2) says: All materials pointed to in the agenda are archived at http://dublincore.org/usage/meetings/ after the final pre-meeting version of the agenda has been distributed. After the meeting, the archive version of the agenda is edited to point to these archive copies. The best example of this is the tree of materials under: http://dublincore.org/usage/meetings/2004/03/ISSUES/ all of which are archived on the DCMI Web site and thus citable using DCMI URLs. This ensures that copies of all relevant materials, "frozen" in time, will be available in future. However, archiving all of those materials at http://dublincore.org and editing all those URLs to point to DCMI-archived materials is alot of work. The alternative is to let the PDF meeting packet -- which holds copies of all documents relevant to a given meeting -- fulfill the function of preservation, e.g.: http://dublincore.org/usage/meetings/2004/03/Bath-meeting-packet.final.pdf In Shanghai, I would like to hear the opinion of the UB on whether the extra work involved in archiving everything locally is worth it in the case of UB meeting materials -- or whether it would suffice to let the PDF packet serve this function.